Last updated April, 17th 2024
We are dedicated to protecting the confidentiality and privacy of information entrusted to us. We comply with applicable Data Protection Regulations including in particular the Swiss Federal Act on Data Protection (FADP) and the EU’s General Data Protection Regulation (“GDPR”).
The following Privacy Policy (“Policy”) informs visitors of our website (the “Website”) about the processing of personal data collected through the Website. For the sake of clarity, this Policy is not applicable to the data processed through the use of the artificial intelligence (“AI”) agent Otto (“Otto”) which is subject to separate policies, guidelines, terms, rules and/or subscription agreements.
We carefully gather and process your personal data exclusively for the purposes described in this Policy and only to the extent necessary and in accordance with the applicable legal provisions. We store your personal data exclusively to the extent and for the duration necessary to provide our services, or as required by law. In close cooperation with our hosting providers, we make every effort to ensure that databases are protected from unauthorised access, loss, misuse and falsification.
This Website is operated by OLS Sàrl (“OLS”), a private Swiss limited liability company.
Should you not agree with this Policy, we respectfully ask that you immediately stop accessing and/or using the Website.
OLS is responsible for ensuring compliance with the applicable provisions on data protection. If you have concerns regarding this Policy or data protection in general, you may send them to us at the following address:
OLS Sàrl
Chemin de Prahis 4
1091 Grandvaux
privacy@ottolegal.ch
We collect the following personal data via the operation of the Website:
We may use the personal information collected through this Website:
We use the data for the purpose of processing and concluding contracts with our customers and business partners, particularly within the scope of search services for our customers and the purchase of products and services from our suppliers and subcontractors, as well as to fulfil our legal responsibilities domestically and abroad. Your personal data can of course also be involved if you work with such customers or business partners in this capacity.
We process personal data collected from you and other persons, to the extent permitted and deemed appropriate by us, in which we (and sometimes third parties) have a relevant legitimate interest for the following purposes:
If you have given us consent to process your personal data for specific purposes (e.g. when you submit requests via online forms on the Website), we will process your personal data within the scope of and based on this consent if we do not have another legal basis and we need such a basis. Consent that has been given can be revoked at any time but has no effect on any data processing that has already been carried out.
We typically use cookies and other similar techniques which can identify your browser or your device. A cookie is a small file which is sent to your computer or stored automatically on your computer or mobile device by your web browser when you visit our Website.
Necessary cookies are essential for the functionality of the Website. These cookies are only used during a session, and they are deleted after your Website visit (session cookies).
Analytical cookies are only used by our Website if you agree to them. These cookies allow us to find out more about the use of our Website based on anonymised data and to continually improve it. Analytical cookies (permanent cookies) are saved for a specific period (e.g. two years). If you visit the website again, we will thus be able to recognise you, even if we don't know who you are.
You can also adjust your browser settings so that it rejects cookies, only saves them for one session, or deletes them after a set time. Most browsers are pre-set to accept cookies. If you block cookies, it is possible that certain functions (e.g. language options) will no longer work.
To the extent permitted, we sometimes integrate visible and invisible figurative elements into our newsletters and marketing emails which, when retrieved from our servers, allow us to know if and when you have opened the email. In this way, we can also measure and better understand how you use our offers, and can tailor them to you. You can block them in your email program.
By using our web pages and giving your consent to receive newsletters and other marketing emails, you agree to the use of these techniques. If you do not want this, you must adjust the settings of your browser and email program accordingly.
We sometimes use Google Analytics on our web pages, which is a service by third parties that could be located anywhere in the world (in the case of Google Analytics, it's Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA).
Google Analytics allows us to measure and evaluate the use (non-personal) of the Website. For this purpose, permanent cookies are also used, which are set by the service provider. You can agree to these cookies in the cookie banner or reject them.
The service provider does not receive any personal data (and does not store any IP addresses) but can track your use of the Website, combine this information with data from other Websites you have visited and which are also tracked by the service provider, and use these insights for its own purposes (e.g. to tailor advertising). If you have registered yourself with the service provider, then this service provider also can identify you. The processing of your personal data by the service provider is therefore the responsibility of the service provider in accordance with its own data protection provisions. The service provider merely informs us as to how our respective Website is used (no personal information about you).
We also use plug-ins on our web pages for social networks such as Facebook, X, and LinkedIn, which are clearly indicated (usually with a corresponding icon). We have configured these elements to be disabled by default. If you activate them (by clicking on them), the operator of the corresponding social network registers that you are on our Website and where you are, and can use this information for its own purposes. The processing of your personal data by the operator is therefore the responsibility of the operator in accordance with its own data protection provisions. We do not receive any information about you from the operator.
Your personal data is neither transferred nor sold or otherwise transmitted to third parties in any form. However, data may be transmitted to third parties if we are under obligation to do so by law or by an enforceable official or court order.
At any time, via the address specified under Article 2, you may request information about the contractual guarantees mentioned. However, we reserve the right to censor copies, or to supply them only in part, for data protection reasons or reasons of confidentiality.
We process and store your personal data to the extent that it is required to fulfil our contractual and legal obligations or for the purposes pursued by the processing, which means, for example, for the entire duration of the business relationship (from the initiation and performance of a contract to its conclusion) and beyond that in accordance with legal obligations for storage and documentation.
We take appropriate technological and organisational security precautions to protect your personal data against unauthorised access and misuse.
Personal data is not subject to any automated decision-making. We do not conduct profiling with personal data.
Within the scope of the applicable data protection law and to the extent required by the law (e.g. in the case of the GDPR), you have the right to information, amendment, deletion, the right to restrict the processing of data and otherwise to refuse permission to our processing of the data as well as the publication of certain personal data for the purpose of transfer to another office (known as data portability).
The exercise of such rights generally requires that you clearly prove your identity (e.g. with a copy of an ID card, if your identity cannot otherwise be clearly verified). To assert your rights, you can contact us via the address provided under Article 2.
Furthermore, every person affected has the right to legally enforce their claims or to submit a complaint with the responsible data protection authority. The responsible data protection authority in Switzerland is the Federal Data Protection and Information Commissioner (http://www.edoeb.admin.ch).
We may amend this Policy without prior notice at any time. The version published on our Website is the version currently applicable. Where appropriate, we will update you about amendments via email or in another suitable manner.
This Policy and all matters arising out of or related to this Policy shall be governed by the substantive laws of Switzerland, without regard to conflicts of laws and principles thereof.
Any claim or dispute arising out of or relating to this Privacy Policy shall be subject to the exclusive jurisdiction of the competent Courts of the City of Lausanne, Switzerland, and each party hereby irrevocably consents to the jurisdiction and venue of such Court.
